Privacy Policy

Privacy Policy


MediTranscribe Inc, its subsidiaries and its affiliates ("MediTranscribe") is committed to protecting the privacy and security of its users. MediTranscribe’s goal is to provide you with a personalized internet experience that delivers the information, resources and services that are most relevant and helpful to you. In order to achieve this goal, MediTranscribe sometimes collects information during your visits to understand what differentiates you from other users of ("WEBSITE"). MediTranscribe operates under the following set of strict privacy principles:

  • I. The only information MediTranscribe obtains about clients to its Web site is that supplied voluntarily by clients.
  • II. In cases when MediTranscribe may need personal information to provide users with customized content or to inform them about new features or services, users are explicitly asked for that information.
  • III. Personally identifiable information provided by users (name, e-mail or address, etc.) will not be disclosed to anyone unless users indicate that MediTranscribe may do so, or unless required by law, in conjunction with a government inquiry, or in litigation or dispute resolution.
  • IV. Only statistical information about WEBSITE users as a group (usage habits, demographics) may be shared with any affiliate, subsidiary, sponsor, advertiser or partner of MediTranscribe, unless an appropriate confidentiality agreement is in place.
  • V. MediTranscribe employs strict security measures to safeguard online transactions. All personal information is stored in a secured database.

What information is collected?

MediTranscribe collects certain information from its users in three ways: from MediTranscribe Web server logs, with cookies and directly from the user.

a) IP addresses (Server log information)

An IP address is a number assigned by your internet service provider as identification for your system that allows computers and servers to recognize and communicate with each other. MediTranscribe collects IP addresses in order to conduct system administration, report aggregate information to affiliates, subsidiaries, sponsors, advertisers or partners, and to conduct site analysis. MediTranscribe will also use IP addresses to identify any users who refuse to comply with MediTranscribe’s Terms of Use Agreement, and to identify users who threaten MediTranscribe’s service, site, user, clients or others.

b) Cookies

Cookies are pieces of information that a web site transfers to an individual's hard disk for record keeping purposes. WEB SITE uses cookies during your online session to deliver content specific to your interests.

Cookies allow MediTranscribe to avoid showing you the same message repeatedly. MediTranscribe Web Site cookies do not contain personal information. They do enable MediTranscribe to relate your use of the site to information that you have specifically and knowingly provided to WEB SITE.

c) Registration (User-Supplied information)

WEBSITE registration systems require users to give MediTranscribe contact information such as their name and e-mail address, and demographic information such as a ZIP code, organization and/or role. The user's contact information is used to contact the user when necessary. Users may choose (opt-in) to receive future mailings; see the choice/opt-in section below. MediTranscribe uses this data to tailor the user's experience at WEB SITE, showing the user content that reflects their stated preferences. This information may be shared with affiliates, subsidiaries, sponsors, advertisers or partners on an aggregate basis, but personally identifiable information will not be disclosed without the user's prior consent.

d) Services (User-Supplied information)

If you sign up for a particular service MediTranscribe may collect personally identifiable information such as contact information (e.g., name, address, telephone number and e-mail address), demographic information (e.g., zip code, organization and/or role), billing information (e.g., credit or debit card numbers), or sensitive information (e.g., social security number, healthcare information). We use the information to verify that only authorized users are accessing the respective application; so that we may provide you the specific personalized service you have applied for and agreed with; and to contact you when necessary, to communicate helpful tips and advice during your participation to this service.

External links

In order to provide users with greater value, MediTranscribe may provide links to various third party Web sites. However, even if a third-party affiliation exists between MediTranscribe and that destination site, MediTranscribe exercises no authority over linked sites, each of which maintains independent privacy and data collection policies and procedures. MediTranscribe assumes no responsibility or liability for these independent methods or actions and is not responsible for the independent policies or procedures of destination sites. Similarly, MediTranscribe does not take responsibility for the privacy initiatives or the content of such Web sites. These destination links are provided only for your convenience, and as such, you access them at your own risk. However, MediTranscribe wishes to ensure the integrity of the MediTranscribe Web site and its destination links, so any comments pertaining to WEBSITE or any sites accessed through MediTranscribe links are greatly appreciated. See the contacting this Website section below

Surveys and questionnaires

WEB SITE online surveys and questionnaires may ask users for contact and demographic information. The user’s contact information is used to contact the user when necessary. Users may opt-out of receiving future mailings; see the choice/opt-in section below. Demographic and profile data is also collected at WEB SITE. This information may be shared with affiliates, subsidiaries, sponsors, advertisers or partners on an aggregate basis, but it does not indicate the identity of individual users.

Third party ad services

MediTranscribe may utilize certain third-party advertising services to display advertising for its advertisers. These third-party services may place a cookie on your computer for the purposes of ad tracking and presentation. MediTranscribe does not share personally identifiable user information with its advertising services.


WEB SITE has security measures in place to protect the loss, misuse and alteration of the information under MediTranscribe’s control. MediTranscribe employs strict security measures to safeguard online transactions. All personal information is stored in a secured database.

Choice - Opt-In/Opt-out/Review/Correct/Update:

WEB SITE gives users the opportunity to opt-in to receive communications from MediTranscribe at the point where MediTranscribe requests information about the user. This site also gives users the options listed below for removing their information from MediTranscribe ’s database in order to stop receiving communications or MediTranscribe’s service; for reviewing, changing and modifying information previously provided (subject to reasonable frequency limitations, which MediTranscribe has established as three or fewer requests per year); or should you have any questions about this privacy statement, the practices of this Web site, or your interaction with this WEB SITE: Please contact MediTranscribe via email and/or mail to the following address:

As mentioned in the Terms of Use Agreement, MediTranscribe reserves the right to change the terms, conditions, and notices under which the WEB SITE is offered, including but not limited to any changes associated with the use of the WEB SITE now or in the future. You are responsible for regularly reviewing these terms and conditions. However, please note that we will give web users the opportunity to opt-out or prohibit new/unrelated uses of their personal information.

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